As no one wants to spend their time in meeting after meeting – and while too many meetings can yield diminishing returns – they are also a necessary part of the business. They also allow everyone to get on the same page, to brainstorm solutions, to share ideas, and to ultimately achieve success in career. So, One key to a thriving business is participation in the meeting attendance sheet. By recording attendance, team members can often feel little heightened sense of encouragement to not only show up, but also participate!
To help you track the meeting attendance, we offer a Meeting Attendance Template with two different attendance worksheets.
Meeting Attendance Register Content
Below are the list of worksheets included in this template.
5 Columns
A 5-column meeting attendance sheet. This worksheet includes:
- Number
- Attendee Name
- Position
- Department/Company
- Signature
6 Columns
A 6-column meeting attendance sheet. This worksheet includes:
- Number
- Attendee Name
- Organization
- Phone
- Signature
Meeting Attendance Register Template
General Use
Each attendance worksheet includes the following fields at the top the page:
- Meeting Topic
- Organizer
- Location
- Date
- Time
Populate these fields at the beginning of every meeting.
Note: If there are other fields that would be helpful for meeting, add then under the existing fields, or overwrite the existing fields that are not applicable for your meeting. If you require many new fields in addition to these already included, insert new rows to create more space.
Next, select attendance worksheet that best fits your needs as meeting organizer. List and number of the meeting attendees. The attendees can sign off in the form to confirm their attendance.
Column headings are not written in stone. So, Modify the column headings to tailor the attendance worksheet to your preferences.
Expand Attendance Sheet
The attendance forms offered provide space for approx 23 attendees. Thus, If you are hosting a big meeting, with a large number of attendees, you can expand your attendance sheet to fit more people. To create more than rows for attendees, copy (Ctrl + C) the last row and “Insert Copied Cells” to retain the original formatting.
Tip: Column headings will disappear as you scroll down toward additional records. Use the “Freeze Panes” option to retain column headings. A tutorial on how to freeze panes can be found.
Can’t decide which of these two attendance worksheets to use? No problem. You can combine column categories from both worksheets into one. Simply insert additional columns into either worksheet and enter the remaining column headings.
