Download Accounts Receivable Excel Template


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Accounts Receivable Template is ready-to-use template in Excel to manage customer invoices and payments. Just insert your company name at the top of the template. Start using the template. Additionally, you can record payments and also get the invoice-wise outstanding and total accounts receivable outstanding.

Furthermore, it consists of multiple payment columns against each invoice so that you can also record part payments against invoices.

Trade Receivable

Accounts receivable is a legally enforceable claim for payment held by a business for goods supplied or services rendered that customers have ordered but not paid for. These are generally in the form of invoices raised by the business and delivered to customer for payment within an agreed time frame.

In simple terms, accounts receivable ledger consists of list of debtors to whom we have rendered a service or supplied goods. Moreover with details like invoice number, date of invoice, date wise payments received and outstanding receivables from a particular client or all in general.

Role of Notes Receivable

It handles the following functions:

  1. Firstly issue proper invoice against goods or services rendered.
  2. Secondly record invoices in the respective customer account.
  3. Thirdly Match the prices with Purchase order or Delivery Challan.
  4. Further Report mismatch if any or issue debit/credit note against it.
  5. Ensure timely collection of payment against invoices as per payment terms or contracts.
  6. Prepare the list of outstanding invoices that are due since long.
  7. Report settle invoices against all collection done.
  8. Reconcile invoices and payments statements between company and customer.

In addition to the above, this department also verifies purchases and prepares aging analysis reports apart from customer management.

Receivable Process

It is a 4 step process:

  • Establishing the credit practices.
  • Invoicing the customers.
  • Tracking the Accounts Receivable.
  • Accounting for Accounts Receivable.

In addition to the above, this department coordinates with the Sales department to ensure smooth collection of payments as well as saving the company from bad debts or long outstanding.

Accounts Receivable Journal Entries

Journal Entries for Sales

Account Receivable A/C – Debit

To Sales A/C – Credit

Journal Entries For Payments Received

Cash or Bank A/C – Debit

Account Receivable A/C – Credit

Journal Entries For Payments Received With Discounts

Cash or Bank A/C – Debit

Sales Discount A/C – Debit

Account Receivable A/C – Credit

The total of both credit amounts must be equal to the debit amount.

Journal Entries For Sales Return

Sales Return A/C – Debit

Accounts Receivable A/C – Credit

Accounts Receivable Template

We have created a simple and easy template with predefined formulas and formatting. Likewise Record date wise invoice and their respective payments and it’s almost done. The template shows invoice outstanding as well as total outstanding at given point of time.

Download Accounts Receivable Excel Template

To use this free Excel Template, you should have Microsoft Office/ Microsoft Excel. You can only use this template if you have these applications in your system. or Use, Google Sheets. 

After installing Excel or Spreadsheet, download the xlsx file of this template to use it

Once extracted, you can open the file using Excel and start entering data or customizing the template.

Click The Button Below To Download Accounts Receivable Excel Template

Instruction :

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