Download Overtime Percentage Calculator Excel Template


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Overtime Percentage Calculator is a ready excel template that calculates the percentage of overtime hours of a company for a particular period.

Moreover, you can find OT percentage for an individual, department, and company as whole with this calculator.

Generally, HR professionals use this metric to define and plan the recruitment needs. It provides insight into employee productivity and employee performance.

Usually, higher overtime percentage is an indicator of low productivity, improper management, and also employee dissatisfaction. Thus, It is obvious and proven that employees who work more overtime their productivity decreases.

So, a high rate of overtime percentage increases the burden to the company’s pockets too.

Furthermore, measuring it helps to avoid misuse of overtime. Many times employees misuse increase their pays and also causing unnecessary output delays.

To calculate overtime percentage divide total overtime hours by total regular hours and multiply it result with 100%.

Thus, employee overtime percentage is useful metric in decreasing burden on a company’s treasury.

Employee Overtime Percentage Calculator Excel Template

We have create a simple and easy Overtime Percentage Calculator Excel Template with predefine formulas. All you have to do is to enter a few details. It will automatically calculate the Overtime Percentage for you.

Contents of Calculate Overtime Percentage

This template consists of 2 sections:

  1. Overtime Percentage Calculator
  2. Department-wise Calculator.

Percentage of Overtime Pay

Insert following data:

FTES: Thus, The number of Full-time Employees. If you have any part-time employees you need to convert them into FTEs. So, To convert divide the total number of hours worked by part-time employees by 2080 hours.

Weekly Hours/Employee: Also, Insert the number of hours an employee. Usually, 8 hours daily contributes to 40 hours a week.

Duration: Moreover, Insert the duration in weeks and this the period you are measuring the overtime percentage. Thus, 52 weeks for a year, 26 weeks for a half-year, and so on.

Overtime Hours: So, Enter total overtime hours worked by all employees during that period.

Regular Hours: Thus, Total regular hours are auto-populated.

Total Regular Hours = (No. of FTEs X Weekly Hours X No. of Weeks)

Therefore, Applying the Overtime Percentage formula, the template automatically calculates for you.

Department-wise Calculator

Therefore, This section is useful when you have a bigger organization with multiple departments.

Department-wise calculator consists of following columns:

Weekly Hours
Overtime Hours
Regular Hours
OT %

The functioning of cell is the same as the above section. Total regular hours and Overtime Percentage columns are auto-calculated.

Usually, weekly hours are same. If the weekly hours of departments are different then insert manually. Otherwise, enter only in first cell and it will automatically fetch. Enter the department manually or you can create a drop-down list.

Download Overtime Percentage Calculator Excel Template

To use this free Excel Template, you should have Microsoft Office/ Microsoft Excel. You can only use this template if you have these applications in your system. or Use, Google Sheets. 

After installing Excel or Spreadsheet, download the xlsx file of this template to use it

Once extracted, you can open the file using Excel and start entering data or customizing the template.

Click The Button Below To Download Overtime Percentage Calculator Excel Template

Instruction :

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