Download Promotion Rejection Letter Excel Template


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Promotion Rejection Letter is an excel template to issue a letter to reject a promotion request by an employee in just a few minutes.

Moreover, Using this template, you can issue a rejection letter to employees who have sent a promotion request for 3 different reasons.

Enter employee and employer details and choose the reason for rejecting the promotion from dropdown list and your letter is ready. No need to type whole letter manually as pre-draft letter is given. Just enter details and print.

What is a Promotion Rejection

Promotion Rejection Letter is an HR document issued by companies to candidates who have request for promotion to inform them about rejection.

It consists of details such as name of the employee, post details of request promotion, along with reason for rejection.

Generally, this letter is helpful to inform employees so that they don’t wait optimistically for promotion.

Reasons for Rejections

Usually, employees are reject for any of the following reasons:

  • Delay submission of promotion request.
  • Candidate not having enough experience.
  • Post requested is fill.

Promotion Rejection Letter Excel Template

We have create a simple and easy Promotion Rejection Letter with a pre-draft letter format. Enter employee credentials and select reason for rejecting the promotion and your letter is ready to print.


This template consists of 2 sheets: Data Input Sheet and Promotion Rejection Letter Template.

Data Input Sheet

There are 4 sections in Data Input Sheet: Employee details, Employer details, Promotion Rejection Details, and Promotion Rejection Reasons.

Employee details consist of:

Address Line 1
Address Line 2
City and State
Pin code
Ph. No.

Employer details include:

Company Name
Name of HR Personnel
Designation of HR Personnel

Promotion Rejection Details section consists of the following heads:

Date of Promotion Rejection
Date of Promotion Request
Applied Post
Post Department
Post Location
Reason for Rejection

You can select reason for rejection from the dropdown list.

Promotion Rejection Reason Section consists of 3 pre-draft reasons that are generally applicable. You can even change them as per your agency or company’s needs. You can even enter a custom reason apart from these reasons in last line.

Promotion Rejection Letters Template

This letter is printed by entering the details in the Data Input Sheet. The linking of cell is done so that it automatically fetches data  or select in the data input sheet.

Printing the letter using the excel Excel file will look different from Word as it consists of table format. Hence, there will a little bit more space near the credentials. Thus, other formats have been provided above for your ease.

Download Promotion Rejection Letter Excel Template

To use this free Excel Template, you should have Microsoft Office/ Microsoft Excel. You can only use this template if you have these applications in your system. or Use, Google Sheets. 

After installing Excel or Spreadsheet, download the xlsx file of this template to use it

Once extracted, you can open the file using Excel and start entering data or customizing the template.

Click The Button Below To Download Promotion Rejection Letter Excel Template

Instruction :

All Excel templates and tools are sole property of User can only download and use the excel templates for their Personal use only. All templates provided by XLSX templates are free and no payment is asked. However, you are not allowed to distribute or share in any other website for sole purpose of generating revenue from it.

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