Download Rental Property Maintenance Register Template In Excel

Rental Property Maintenance Register is an excel template that helps manage the maintenance records of multiple rental properties.

Additionally, you can record individual entries of maintenance for a complete year. Also, the template generates multiple reports like property-wise, tenant-wise, AMC-wise, etc.

Usually, real estate brokers and agencies manage multiple properties. Thus, Each property requires some or other repair works.

Above all, Smartly managing and keeping the records helps them to manage things efficiently.

Rental Maintenance

To simplify this process, we have create a simple and easy Rental Property Maintenance Services Register Template with predefine formulas and formatting.

Thus, All you need to do is just enter a few details and select the rest from the dropdown menu. So, You can prepare property-wise, tenant-wise, month-wise, and AMC-wise reports by using the filter option.

Contents of Rental Property Maintenance Register Excel Template

This template consists of 5 sheets: Property and Maintenance List, Service Provider Sheet, Tenant Sheet, Maintenance Complaint Register, and Maintenance Expenses Register.

Property and Maintenance List

The property list consists of Property Number and Property type. This Type can be Open plot, Apartment, Bungalow, Shade, Factory, etc.

The Rental Property maintenance services list consists of Serial number and Maintenance type. The maintenance type can be Plumbing, Electrical, Mason, RO Filter, Gardening.

These details are use to create the dropdown lists in other sheets.

Service Provider List

However, To do the repair works an agent or broker has to keep a list of service providers along with their contact details. Thus, In this sheet, enter the following details:

Serial Number
Service Category
Company Name
Service Provider Address
Contact Person
Contact Numbers

Moreover, when a tenant raises a complaint, you can refer this sheet in to assign the work to the service provider.

Tenant Details Sheet

So, There are 2 sections in this sheet. Moreover, The first section is for searching individual tenant details and the second one is for recording details of all tenant currently living at the respective property.

Rental Property Maintenance Complaint Register

Thus, Maintenance Complaint Register consists of the following columns:

Date: Enter current date.

Property No: Insert Property Number.

Tenant Name: Auto-filled and fetches details from tenant sheet.

Rental Contract Start Date and End Date: Auto-fill and fetches details from tenant sheet.

Complaint Date: Enter date on which the complaint is raised.

Type of Work: Select type of maintenance work from the dropdown list.

Priority: Select from dropdown list; High, Medium or Low.

Details of Complaint: Enter details of the work to be done.

Service Provider: Along with, Select name of the service provider from the dropdown list.

Work Started On: Also, Enter date on which the service provider starts the work.

Work Completed On: Enter date on which the service provider completes the work.

Expense Amount: Also, Insert expense amount.

Remarks: Thus, Enter remarks if applicable.

Hence, when a tenant raises a maintenance complaint about repairs, you can use this register to file a complaint.

Rental Property Maintenance Expense Register

Maintenance Expense Register consists of following columns:

Property No: Select property number from the drop-down list.

Month: This section is auto-populated based on the date entered in preceding column.

Date: Insert date on which payment is made.

Details of Maintenance: Enter details of maintenance work.

Amount: Enter the amount paid to the service provider.

Tus, This sheet consists of a filter function in the table headings. Moreover, you can generate reports month-wise, property-wise and service-wise reports.

Download this Rental Property Maintenance Register template in Excel Format

Our easy to use editable Excel templates and save your significant amount of time and effort. Here’s how to download and use one of our templates:

  1. Download this free Excel Template: Once you’ve browsed through our collection of templates and find the one that best fits your needs. Once you’ve found the template you want, click on the download button.

  2. Replace sample data with your actual data: Once the template is downloaded, open it in Excel. You’ll see that it is already set up with sample data. To start analyzing your own data, simply replace the sample data with your actual data.

  3. Customize the template: Our templates are completely editable, which means you can customize them to fit your specific needs. For example, you can change the formatting, add or remove columns, or create new charts and graphs.

  4. Use the Excel template: Once you’ve fed in your data and customized the template, you’re ready to start using it for data analysis. Use the various tools and features of Excel to analyze and visualize your data, and make informed business decisions.

  5. Save and share: Once you’ve finished working on the template, save it to your computer and share it with other members of your team or stakeholders as needed.

Click Download Button To Get Rental Property Maintenance Register Excel Template

Instruction :

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