Download UK VAT Debit Note Template In Excel

UK VAT Debit Note is an excel template that helps to issue a VAT compliant debit note when the goods delivered are less or tax collected is less.

A Debit Note is a document issue by a vendor when actual supply or taxes collect are less against the original VAT invoice. Debit note increases the tax liability as  vendor reports less tax in the original invoice.

Hence, VAT on Sales + VAT Debit Notes = VAT Payable.

As per the UK VAT guidelines, we have create an easy UK VAT Debit Note Excel Template with predefine formulas and formatting. You can issue a VAT compliant debit note to your vendor using this in just a few minutes.


This template contains 2 sheets: UK VAT Debit Note Template and Vendor Database Sheet.

The Vendor database sheet consists of vendor details such as vendor id, vendor name, vendor address, vendor phone, vendor VAT number, and email address.

The purpose of creating this sheet to save time and simplify your work. You need to update the database sheet only once with vendor details as per the requirement.

Furthermore, a drop-down list is create using the data validation function. When you select the vendor name from the dropdown list, it fetches all the relevant details using the VLOOKUP function.

UK VAT Debit Note Template

There are 4 sections in the UK VAT Debit Note Template: Header Section, Vendor Section, Debit Note Details Section, and Other Detail Section.

Header Section

The header section consists of the company name, logo, address and VAT number.

Vendor Detail

Vendor detail section consists of the following:

Company Name
Street Address
VAT Number
Debit Note Number
Vendor ID
Invoice Number

Furthermore, this section is interlinked with data validation and the VLOOKUP function to the database sheet. Just select the name of the vendor and this section is automatically filled.

Debit Note Detail

Insert the details of underbilling or unreported tax in this section. This section consists of columns like Description, Quantity, Unit Price and Amount

Quantity X Unit Price = Amount.

Other Details

Other details section consists of invoice summary and other details.

Amount in words: No need to insert anything here. It will automatically convert amount in words using Spell Number GBP.

Terms & Conditions: Insert your debit note terms and conditions.

VAT computation: Insert the VAT percentage manually. The VAT amount is calculated based on the percentage.

Taxable Amount X VAT % = VAT Amount

VAT Amount + Taxable Amount = Final Invoice Amount

Print the invoice and then put your company seal as well get it signed by the authorize signatory.

Your VAT Compliant Debit Note is ready to use. This template is useful to small and medium scale businesses to issue a debit note to their vendors.

Download this UK VAT Debit Note template in Excel Format

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  1. Download this free Excel Template: Once you’ve browsed through our collection of templates and find the one that best fits your needs. Once you’ve found the template you want, click on the download button.

  2. Replace sample data with your actual data: Once the template is downloaded, open it in Excel. You’ll see that it is already set up with sample data. To start analyzing your own data, simply replace the sample data with your actual data.

  3. Customize the template: Our templates are completely editable, which means you can customize them to fit your specific needs. For example, you can change the formatting, add or remove columns, or create new charts and graphs.

  4. Use the Excel template: Once you’ve fed in your data and customized the template, you’re ready to start using it for data analysis. Use the various tools and features of Excel to analyze and visualize your data, and make informed business decisions.

  5. Save and share: Once you’ve finished working on the template, save it to your computer and share it with other members of your team or stakeholders as needed.

Click Download Button To Get UK VAT Debit Note Excel Template

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