There were requests came on my email asking about possibility of creating reservation template for car rental in excel. That email came about two months ago and I decided to create it. It took more one week to finish the template, because I made not just a car rental reservations template but also a hotel, apartment, sport courts and restaurant reservations template at the same time. And these are free. However, these are only excel spreadsheets that you can use to ease you managing your reservation if you are managing small or medium business scales. If you are managing big business scales, I would suggest you to buy professional reservation software which might have more features than my spreadsheets.
I made this two different spreadsheet for car rental reservations which can be used for hourly car rental schemes or daily car rental schemes. Along with these two spreadsheets are created using different approach. Avis reservations and budget reservations.
Daily Car Rental Reservations
Follow the guidance to use this spreadsheet :
Go to the availability worksheet and put your car brand and number in the corresponding column. I had put ten samples there. If you have more than ten cars, just continue the number and put up your car information and the reservation column will be revealed automatically.
Now Put your start date reference. This start date is used for the scroll bar as it scrolls through start date.
There are two dates next to the Car Availability Period Table title to help you to monitor the reservation window.
All reservation information in tis window will be differentiated by the color. However, The blue color means that the car is available on that date, red color means that the car is reserved, and yellow color means the car is double booked. So you have to adjust your reservations accordingly.
Once you see that the car is available on customer requested date, go to Car Reservation worksheet to fill your car rental reservation information.
Car Rental Reservation
However, I put conditional formatting in this worksheet to notify you about the reservation date compare to today’s date. The cell color will turn into grey if the reservation date is not valid anymore.
Thus, You can change or add new columns in this worksheet to suit your needs.
Hourly Car Rental Reservation
The guidance on this spreadsheet is about the same with the daily car rental reservations. Except this I add time parameter in availability worksheet. So, if you rent your car based on hour, you can use this spreadsheet to ease your business.