Download Small Business Profit and loss Statement Template In Excel

Download Best Profit and Loss Statement in Excel for small business

A profit and loss statement for small business —also called an income statement, is a financial statement that shows a small business’s net income revenue, expenses. The profit or loss is decided by taking the revenues and subtracting expenses from both functional and non-functional activities.

Use this Spreadsheet to make it simple to produce a P&L statement, that you familiarize yourself with the process. This will teach you how to examine and prepare a profit and loss projection—plus, download our free profit and loss statement Spreadsheet to use and create for your small business. This explains how to read a profit and loss statement primarily, for small businesses and provide a P&L example as an easy-to-follow guide.

How to use Profit and Loss Statement For Small Business

Just simply add Enter Data on sales, income, taxes and expenses in the template.

The Profit and Loss Spreadsheet helps you create a 4-year projection of income and expenses for your trade. It uses the same list of categories as the business budget, but also contains columns for calculating the Percentage of Total Sales, which helps you to analyze the cost of sold and operating expenses. This sheet contains two profit and loss templates that are planned for organizations providing services or selling. The worksheet includes a Cost of Stuff Sold section for recording purchase and calculating Gross Profit.

Use this profit and loss template below for a monthly cash flow analysis by changing the column from years to months.

How to create P&L Statement?


Revenue, or Income, includes your business’s total sales. It also includes funds you receive from selling things or receiving a tax refund.

Revenue is the first thing you must list on your P&L statement. Therefore, it should be a positive number and include any costs you earned from sales.

Net Income

Net income, or net profit, is the main point of the profit and loss statement. The leftover you subtract all of your expenses from your revenue.
If you have a net profit, your company is earning more than it spends or, your expenses overbalance your revenue, you will have a net loss.


Business expenses are costs you experience on day-to-day business operations, like insurance, marketing costs, and management. These expenses likely include operating expenses. Operating expenses include things like services, salaries, rent, and wages. So, these expenses keep your business good but do not produce sales. Subtract your expenses from income to build your profit and loss statement.


Your cost of goods sold is how much expense you needed to produce your goods or services. Your cost of goods sold includes direct stuff and direct labor costs. For instance, to calculate your COGS, add your beginning categories and purchases during the accounting time together. Next, subtract your ending categories from the total.

Subtract your cost of goods sold from your revenue when you create your P&L statement to get your gross profit.

Why you need P&L Statement for Small Business

To place your Business in a Better Position

When you apply for business lenders, funds will often review your economical statements, including the P&L account, as part of the examine process. For this, your business scores and reports are the key factors considered when you apply for a debt. Therefore, a P&L statement that shows your company is in the balance can be a big plus.

Help you to prepare your taxes

P&L statements can help you to organize your taxes. If you’re not an accountant or a big fan of numbers, it helps you to prepare your business tax return. If you prepare regular P&L statements, filling out your tax return could be less stressful. So easily make P&L, because it have access to much of the information you need.

To increase your Earnings

You can use a P&L statement to improve your earning. By regularly taking supply of your company’s income and expenses, you have a better idea of how business is performing financially. You explore how to increase your net income by increasing revenue and cutting expenses.

Download this Small Business Profit and loss Statement template in Excel Format

Our easy to use editable Excel templates and save your significant amount of time and effort. Here’s how to download and use one of our templates:

  1. Download this free Excel Template: Once you’ve browsed through our collection of templates and find the one that best fits your needs. Once you’ve found the template you want, click on the download button.

  2. Replace sample data with your actual data: Once the template is downloaded, open it in Excel. You’ll see that it is already set up with sample data. To start analyzing your own data, simply replace the sample data with your actual data.

  3. Customize the template: Our templates are completely editable, which means you can customize them to fit your specific needs. For example, you can change the formatting, add or remove columns, or create new charts and graphs.

  4. Use the Excel template: Once you’ve fed in your data and customized the template, you’re ready to start using it for data analysis. Use the various tools and features of Excel to analyze and visualize your data, and make informed business decisions.

  5. Save and share: Once you’ve finished working on the template, save it to your computer and share it with other members of your team or stakeholders as needed.

Click Download Button To Get Small Business Profit and loss Statement Excel Template

Instruction :

All Excel templates and tools are sole property of User can only download and use the excel templates for their Personal use only. All templates provided by XLSX templates are free and no payment is asked. However, you are not allowed to distribute or share in any other website for sole purpose of generating revenue from it.

 You can also download and use our 1000 Best PowerPoint Presentation Templates and 500 Resume Samples from  Completely Free. All our templates are designed by Professionals

Download Free Editable Excel Templates | Popular Templates

Work Order Invoice Format

Work Order Invoice

Work Order Invoice Template: Efficient and Detailed Billing for Specific Tasks In businesses where tasks are clearly defined and structured, it’s crucial that the invoicing

Read More »
Work Contract Service Invoice Template

Work Contract Service Invoice

Work Contract Service Invoice Template: Ensuring Transparency in Contractual Billing In the realm of contractual services, clear communication, and precise documentation is paramount. Our Work

Read More »
US Customs Invoice

US Customs Invoice

US Customs Invoice Template: A Key to Unlocking Smooth International Transactions Engaging in international trade demands meticulous adherence to various customs regulations and documentation. This

Read More »
Tree Trimming Invoice Format

Tree Trimming Invoice

Tree Trimming Invoice Format: Detailed Billing for Tree Care Projects Tree trimming and care is an art that requires precision, skill, and a keen eye

Read More »
Task Order Billing Format

Task Order Billing Format

Task Order Billing Format Template: Your Key to Efficient Milestone-Based Invoicing In a landscape where project dynamics shift and evolve, billing clients based on project

Read More »

Free editable professional Excel templates can be a useful tool for businesses, organizations, and individuals looking to streamline their data management and reporting processes. These templates can provide a pre-designed and pre-formatted framework for storing and organizing data, as well as for creating charts, graphs, and other visualizations to help communicate that data more effectively.

One advantage of using professional Excel templates is that they are often designed by experienced professionals who understand best practices for data management and visualization. This means that the templates are likely to be well-organized, easy to understand, and aesthetically pleasing, which can make working with them more efficient and enjoyable.

Another advantage is that these templates are often fully editable, allowing users to customize them to meet the specific needs of their organization or project. This can include adding or deleting rows and columns, changing the formatting and layout, and adding custom formulas and functions.

Some examples of professional Excel templates that may be available for free include budgeting templates for personal or business use, project management templates for tracking tasks and deadlines, and sales tracking templates for analyzing and forecasting sales data. There are also a wide variety of templates available for specific industries, such as real estate, marketing, human resource, Payroll management and among others.

Overall, free editable professional Excel templates can be a valuable resource for anyone looking to improve their data management and analysis skills. By providing a pre-designed and customizable framework for storing, organizing, and visualizing data, these templates can help users save time and make more informed decisions.